Manual invoicing and order handling
Orders arrive by email. Someone types them into the accounting system. Someone else reconciles them against the spreadsheet. When something goes wrong, you get the call.
Your quote takes two days. Your competitor does it in two hours.
For owners of Täby companies of 30–300M who spend evenings on follow-up and admin instead of their own priorities. In 30 minutes I work out how many hours you can win back. If it's fewer than 10 a week, it costs you nothing.
Book the Discovery Call
If I don't find 10 hours a week, it costs you nothing.
What it actually means
Digitalization isn't a project. It's stopping doing the same thing three times.
The order arrives by email. Someone types it into the accounting system. Someone else reconciles it in the spreadsheet. Three people, the same information, every week.
The customer calls and asks where the quote is. You already know the answer, but no one else has time to give it. So you reply yourself, between meetings, or in the evening.
You don't need new software. You need to connect what you already have, so this kind of work simply disappears.
Common bottlenecks
Any of this sound familiar
Double entry between systems
CRM, accounting and project tools don't talk to each other. Someone copies between tabs every week, and you're the one who spots the errors after the fact.
The same customer question, over and over
'Where's my order?' 'When are you coming?' 'What does X cost?' The answers exist, but no one has time to send them fast enough. So the customer calls you directly.
Quotes and follow-up left sitting
Sales doesn't have time to call back or chase the quote. The deal goes cold. You only notice once the customer has already picked someone else.
If manual order handling is the biggest bottleneck, there is a dedicated page on how we automate order handling without replacing your systems.
The solution
I connect what you already have
I don't rebuild your systems. I connect accounting, CRM, email and spreadsheets with automation that handles the repetitive work between them. Results in days, not weeks.
- Mapping of your processes and where time actually disappears
- ROI calculation before anything is built, you know exactly what it's worth
- Implementation with n8n and AI models from OpenAI/Anthropic
- Operation, measurement and tuning until the numbers hold up
If I don't find at least 10 hours of automatable work per week, the mapping costs nothing.
Who builds it
Tobias Åhlin, ten years in enterprise, now local in Täby
I spent ten years selling complex software to some of the world's most advanced tech companies. Today I apply the same systems thinking to owner-led businesses in Täby, without the bureaucracy. All work is done in Swedish, on-site or remote.
FAQ
Before you book
You don't start with technology. You start with a mapping of where time actually disappears. Most owner-led businesses have no IT department, and don't need one. I do the mapping, calculate what the bottlenecks cost, and propose what's worth removing first.
The mapping takes one to two weeks. The build itself takes, depending on scope, anywhere from a few days to a few weeks. You're never stuck in a year-long IT project. We build what has the biggest impact first, put it into operation, and continue from there.
No. I connect what you already use, accounting system, CRM, email, spreadsheets, with automation that handles the repetitive work between them. Replacing systems is rarely the solution. Usually the problem is that your systems don't talk to each other.
The mapping costs nothing if I don't find at least 10 hours of automatable work per week. The build itself depends on scope. You always get an exact price before anything is built.
I work with owner-led businesses in the Täby corridor regardless of industry, construction, property management, technical distribution, clinics. What matters isn't the industry, it's whether operations still run through the owner to function.
Contact
Ready to take back your time?
Book a free 30-minute call. No slides. No pitch. Just an honest review of if and how I can help you.